a. The Computer Science Department shall consist of all persons actively engaged in academic pursuits in the discipline of computer science, who are appointed in the computer Science Department. These pursuits include teaching, research and service functions.
b. In any case where it is not clear whether a person should be considered a member of this department or some other department, th appropriate administrative officer, in consultation with the person concerned and the departments involved, shall designate the department which he/she shall be officially identified.
c. Following consultation with the Personnel Committee and with the approval of the administration, the department chairperson may recommend the appointment of individuals the adjunct positions in the department. Adjunct members of the department may attend department meetings but do not have voting power nor are they eligible to serve on elected committees.
a. All members of the Computer Science Department, regardless of rank, tenure, or part-time status, shall be eligible to attend meetings and vote on matters of opinion.
b. Except as provided below only members with academic rank (instructor through professor) who are half time or more in teaching or research shall vote on matters of official business, or election to college committees, faculty assembly, etc. Following the majority approval of the Personnel Committee, part-time members (qualified personnel teaching one or more courses or doing research in comparable time) of the department may be granted the right to vote on all department affairs not denied them by the policies of the Board of Trustees.
a. Roberts Rules of Order shall be the official guide to procedure at department meetings, except when a majority of the quorum present votes to suspend the rules for the particular meeting.
b. A minimum of two days' written notice shall be required for all regular department meetings, including a statement of the meeting agenda.
c. Throughout these by-laws all time references, such as that above, refer to regular academic days when college is in session.
d. A minimum of one department meeting per month shall be held during the academic year.
e. In the absence of the chairperson or the chairperson's designate, the senior ranking department member present shall chair any previously scheduled department meeting.
f. Special meetings of the department may be called at any time by the department chairperson (with published announcement as mentioned above).
The chairperson shall be required to a call a meeting when presented with a petition signed by at least 25 percent of the department. In the unusual event of an emergency meeting, when such written notice as above is impossible, attempts should be made to contact all department members by telephone.
a. The department shall have the following standing committees, with members elected or appointed as specified: 1. Curriculum Committee 2. Advisement Committee 3. Budget Committee 4. Laboratory Committee 5. Personnel Committee 6. Operations Committee
b. No faculty member shall be requested to serve on more than two departmental standing committees.
c. The chairperson of the department shall be an ex-officio member of all committees excepting the Personnel Committee.
d. Except where otherwise specified, these committees shall report to the department.
e. All regular committees of the department shall have one-half (see each description for a specific schedule) of its members elected to two-year terms within the first two weeks of each academic year.
f. Each committee shall elect a chairperson at its first meeting of the academic year.
g. These committees shall continue to function until the election of a new committee the following year--there shall be no grace period.
h. Voting members of the department are eligible to serve on standing committees.
i. If a committee member leaves the department at any time during his/her tenure, a new member shall be elected immediately for the duration of the term of the vacating member.
j. Standing committee members shall serve a maximum of two terms (four years) consecutively on a given committee, provided that after a one-year period has elapsed a member who has so served may be re-elected for two more terms of consecutive service.
k. If matters within a committee's jurisdiction arise during the summer or when college is not in session, and these matters require immediate attention, the chairperson shall consult with available committee members before taking action.
l. No member of any committee shall participate in any decision that directly influences their economic welfare (tenure, retention, promotion, or salary).
a. The department shall have a Curriculum Committee consisting of three elected faculty members. Two members will be elected each even numbered fall and one member each odd numbered fall.
b. All meetings of this committee shall be open to all members of the department. Committee members may request a secret ballot at any time.
c. The committee shall be responsible for continually assessing the curriculum needs of the department, and for any other matters related to these curriculum needs.
d. Any department member may propose a new course by writing a course outline and presenting it to the committee.
e. The committee, after reviewing a proposed course and meeting with the individual proposing it, shall suggest any changes or improvements in the course outline. The committee is then required to present the course to the department for discussion, revision, if necessary, and approval.
f. The courses to be offered each semester shall be proposed to the department by the chairperson after consulting with the curriculum committee. After such consultation, the chairperson shall proceed with scheduling for that semester or summer session.
g. The committee shall also have the responsibility of initiating course additions and any deletions for department approval, and shall be responsible for the catalog listings each year.
a. The Advisement Committee shall consist of three members of the department. The Advisement Coordinator shall be permanent chairperson of the committee. The other two members shall be elected, one member each even numbered fall and the other each odd numbered fall.
b. The Advisement Committee shall be responsible for the coordination of advisement, scheduling of registration duties, initiating policy proposals regarding independent studies, internships, articulation agreements, etc., maintaining a database of declared majors, evaluating progress of majors, and providing candidates for student awards.
c. The committee shall prepare a report each fall semester for presentation to the department in December concerning the profile of the majors of the department.
a. The Budget Committee will be a three member committee to solicit budget needs from all department members and to work with the chairperson in preparing a budget proposal. Two members shall be elected with even numbered fall and one member each odd numbered fall.
b. Each department member shall be informed concerning decisions made on his/her budget request.
c. After presenting the budget to the department for discussion, consideration, and approval, the chairperson of the Budget Committee shall submit the budget to the administration.
d. The Budget Committee shall work with the chairperson in assuring the best possible expenditure of funds, and in keeping the department informed on financial matters.
a. The Laboratory Committee shall consist of three members of the department. The Laboratory Coordinator shall be the permanent chairperson. The other two members shall be elected, one member each even numbered fall and the other each odd numbered fall.
b. The committee shall be responsible for the coordination of the use of existing hardware, maintaining the stock of computer supplies, allocate the hardware resources of the department to courses requesting their use, coordinate the student labs and their supervision, and maintain a three-year plan for the maintenance and expansion of the facilities.
c. The committee shall prepare a report each fall semester for presentation and to the department in December concerning the status of the three-year plan and of the department's resources.
a. The department shall elect a committee of five members, with all members of the department voting for them. Three members will be tenured members of the department and there will be two at-large positions open to any member of the department. Both the tenured and at-large members will serve staggered terms with three elected each even numbered Fall and two each odd numbered Fall. In regards to tenure, retention, and associated matters, only the tenured members of the committee may conduct peer observations. In the case of recommending retention, only the tenured members of the committee may make a recommendation. In the case of recommending tenure (Continuing Appointment) the three tenured members of the committee will gather the information (facts, findings, etc.) on each candidate and present this to all tenured members of the department, who will in turn discuss and vote on the actual recommendation. In matters of promotion and merit, the five members of the committee will make the recommendation.
b. The committee shall be composed of representation from each of the following ranks: professor, associate professor, assistant professor, instructor. If any rank has fewer than three members, representation of that rank shall be at the discretion of the department. All members of the committee must have two semesters full-time service as faculty members at Oswego at either term or continuing appointment prior to the beginning of their terms on the committee. Faculty members who are a candidate for promotion may serve on the committee but must absent themselves from meeting or portion of meeting either discussion or voting on their candidacy.
The committee must also satisfy the relevant stipulations on composition in the Appendix on term and continuing appointment of the policies of the Board of Trustees.
c. All committee voting on matters of tenure, retention, salary, and promotion shall be by secret ballot.
d. The committee shall recommend candidates for promotion and discretionary salary increases. Only those candidates who request or allow their names to be submitted shall be considered for promotion or discretionary increases.
e. The chairperson of the department shall not be a member of the committee, but may at the option of the committee, attend meetings as a resource person.
f. The department committee shall submit its procedures in writing to the department for its approval. After department approval, a copy of these procedures shall be sent to the appropriate divisional dean by the committee.
g. In its deliberations, the department committee shall be guided principally by Article XII, Title B, of the Policies of the Board of the Trustees. The interpretation and application of this article shall be as consistent from year to year as is practical.
h. When department members are under consideration for a discretionary salary increase, they shall be judged on the basis of their performance since each individual's last discretionary salary increase or the previous three-year period, whichever is shorter, unless stipulated by the Contract.
i. Prior to arriving at its recommendation the committee shall notify in writing all department members that deliberations will take place. Such notification shall be made at least ten working days in advance of the deliberations.
j. The committee shall issue a written request to all members of the department for written or oral commentary, clearly related to the criteria established by the Policies of the Board of Trustees, concerning the candidates. The committee shall require that candidates wishing to submit written information on their own behalf do so at least five working days prior to the deliberations so that such information can receive fair consideration by the committee. Either the candidates or the department committee may solicit information from outside the department.
k. In the case of a faculty member who is performing professional duties in another department or program, the Personnel Committee must solicit written evaluative data from said department or program.
l. The department committee and the department Chairperson shall meet before the committee submits its recommendations. The purpose of this meeting is to enable the committee and the Chairperson to discuss the relative strengths and weaknesses of the individuals under consideration, to define areas of agreement and to articulate differences.
m. All material concerning the candidates received by the committee shall be maintained in a departmental file under the supervision of the department chairperson. A final written report shall be prepared by the committee for each candidate which shall include a summary of all material considered by the committee. This report shall be made available to the candidate. Identifying language shall be deleted from any confidential material used in this report. After the committee completes its work and notifies the candidate, there shall be at least ten working days before the recommendation is forwarded to the next level. This response shall be attached to the departmental report along with any committee comments. These comments shall be made available to the candidate. The committee shall forward to the next level lists of candidates numerically ranked in order of preference. Two lists shall be forwarded, one for promotions and one for discretionary salary increases.
n. The chairperson of the department shall forward to the next level lists of candidates numerically ranked in order of preference. Two such lists shall be forwarded, one for promotions, and one for discretionary salary increases.
o. After the recommendations are forwarded to the next level, each candidate for promotion shall meet jointly with the chairperson of the department and the chairperson of the Personnel Committee to discuss individual strengths and weaknesses as they relate to the criteria in the policies, and to determine progress toward achieving advancement in rank. A record of such meetings shall be summarized in writing and maintained in the department file pursuant to paragraph (m) above.
p. One member of the personnel committee shall be elected by its members to be the department's representative to the arts and sciences sub-division committee. This representative need not be the chair of the Personnel Committee.
q. The Personnel Committee shall also be responsible for the continuing evaluation of all part-time family or instructors in the department and forward recommendations concerning such to the chairperson of the department.
a. The Operations Committee shall be composed of three faculty members. One member is to be elected each even numbered fall and two members are to be elected each odd numbered fall.
b. The Operations Committee's prime duties will include maintenance of the by-laws, aiding the department chairperson in hiring faculty or instructors, maintaining inventories of the department's equipment (other than that under the supervision of the laboratory committee), provide planning for the department's needs as regards physical space (offices, labs, etc.), to act to promote the activities of the members of the department and the department as a whole, and to coordinate the department's activities for the annual open house.
a. A proposed change in these by-laws shall be submitted in writing to the department at least two weeks in advance of the meeting at which it is to be considered.
b. Change in the by-laws requires a majority vote of the total voting members of the department.
a. If a student, faculty member, or staff personnel believes that he/she is a target of sexual harassment, such sexual insults or serious innuendoes being made and/or sexual favors being solicited or offered, in the setting of the Computer Science Program at SUNY Oswego, he/she may seek to resolve the problem either at the departmental level or on a College level through the Office of the Assistant to the President for Affirmative Action. Any departmental involvement should be initiated within two weeks of the alleged incident by the complainant.
b. The departmental procedure can take one of two forms. The complainant can meet with the Advisement Coordinator informally to seek resolution of the perceived problem or more formally with the Sexual Harassment Committee composed of the Department Chairperson, Advisement Coordinator, and the Faculty Advisor (if the complainant is a student). In both cases, the person against whom the complaint is lodged must be informed immediately of the charge and given an opportunity to respond to the allegations, after they are established, either in writing or in person or both. The decision as to whether the two parties should meet face-to-face is left to the discretion of the department's representative(s) in either procedure.
c. In the case of the Sexual Harassment Committee, both sexes must be represented on the Committee and no person on the Committee can be a party in the actual case. If the three Committee members are of the same sex or one is involved in the matter, another faculty member will be appointed as a replacement. Only if no other departmental faculty member of the opposite sex is available- will all members of the Committee be of one sex.
d. Regardless of which approach is followed, fact-finding as well as efforts toward a mutually acceptable and informal solution of the matter between the parties involved will be sought in a timely fashion. If this is not possible, a report of the preliminary findings, based on discussions with all parties involved, will be filed in the Department and be made available to any authorized College official who may be involved with further proceedings as well as the parties concerned. If the complainant is dissatisfied with the resolution of the problem as proposed by the department representative(s), he/she should be encouraged to pursue this matter on a College level.
a. When necessary to evaluate the incumbent chair, the chair of the Personnel Committee will distribute an evaluation instrument to the members of the department. The members of the department will be given three work days to complete and return the form to the chairperson of the Personnel Committee in a manner to ensure anonymity of the respondent.
b. The results of the evaluation will be tabulated and presented to the faculty in a closed session as a basis for beginning discussion of the chairperson's performance. At the conclusion of this session, a secret ballot will be taken to determine if the chairperson should be recommended to serve another term.
c. The chairperson of the Personnel Committee and one other member of the department will meet with the chair to discuss the evaluation and the subsequent recommendation. The results of the evaluation, a summary of the department's discussion, results of the vote, and a summary of the meeting with the chairperson will be forwarded to the Office of the Dean of Arts and Sciences.
d. Upon reappointment the department, in consultation with the chairperson, will make any changes to the evaluation instrument deemed necessary. The resulting instrument will be used in the subsequent review procedure for the chairperson.
The goals, purposes, and objectives of the Department of Computer Science are rooted in its responsibilities to the Oswego College community. Several of these responsibilities are identical to those of academic departments in general, but some are unique due to the special nature of our discipline.
The primary goal of the department is to make a positive contribution to the academic excellence and scholarship of the school and the University. This, the maintenance of high standards for both students and faculty, and the inculcation of the desire to explore in an informed and critical manner all aspects of the Computer Science fields are of paramount importance.
In addition, the department carries a responsibility to society to provide the kind of education that is needed for its graduates to become educated and productive members of society. The contents of course offerings need to reflect a balance between societal demands which change and the search for fundamental principles of the discipline.
Computer Science is not just associated with the particular applications that are adapted to computing machines at anyone point in time; it is also an abstract area in which one needs to seek the basic truths or principles that relate to languages, techniques and the computing machines which one utilizes for the transformation and representation of information.
The undergraduate program is diversified in order to accommodate students who widely differ in education background, knowledge and interests. It is of great importance that this pluralistic character of the program be fully developed.
Thus, the department should be staffed with individuals of strength in the various areas of specialization. A balance must be struck so that students find identification and support among the faculty, regardless of their area of specialization.
The department fulfills an important service function by teaching courses designed to develop the programming skills that are increasingly required in other curricula, and by teaching courses designed to examine the phenomenon of the computer and its impact on man and society.
Because of the need for a thorough grounding in a broad range of intellectual skills required to successfully innovate in Computer Science, the department should endeavor to develop advanced degree programs. It should not hesitate to seek cooperation with other departments if such cooperation is called for in order to better serve the emerging education needs of students. These goals should be pursued, however, without weakening the basic undergraduate curriculum or the resolve to adequately discharge the service functions.
The department is fully committed to the principles of academic freedom, which forms the basis for free inquiry and research and provides opportunities to its members for growth and development. The department recognizes the need to keep abreast of the rapid developments in this discipline, which are provided by research and continuing development.
Finally, the department should be constantly re-evaluating its goals, purposes, and objectives, the discipline itself, and its curriculum.
Cooperative education positions for Computer Science majors should be sponsored by Computer Science Department faculty members only under the following conditions:
a) The student has completed all of the core requirements of our degree program with a minimum grade point average of 3.0.
b) The enterprise which is supporting the cooperative position must agree, beforehand, to write a brief but comprehensive evaluation of the student's work at the end of the employment period.
c) The cooperative position must involve meaningful and substantial programming. We will not sponsor any positions involving simply operating computers or unit record equipment. Nor will we sponsor positions which are largely unsupervised.
d) No Computer Science credit can ever be given for any cooperative education position.
Independent study courses in the Department of Computer Science are to be given only under the following circumstances:
a) The course to be given is not regularly offered.
b) The student has completed all of the core requirements of the Computer Science degree program with a minimum grade point average of 3.0.
c) The amount of effort required by students in an independent study must be at least as great as that which is required in our regular upper division courses.
The procedure for independent study courses, which is copied from the SUNY Undergraduate Catalog, is as follows: "To initiate the study, a student must prepare a written plan of study within a professor's area of specialization. The plan of study will specify the topic, objectives, and approach of the project, the number of credit hours sought, and the methods by which the professor will supervise and evaluate it for an appropriate letter grade, A through E. When the professor has accepted the student's proposal, it shall be submitted to the departmental chairman for his approval. Copies of the plan of study are to be signed and held by the student, the supervising professor, and the chairman."
Entries on the student's transcript will be labeled "Independent Project in . . ." and numbered 399. No student may count more than 15 hours of independent study credit toward the 122 hours needed for graduation."
1) Faculty requiring or desiring a classroom observer must request a visitation from the Personnel Committee.
2) The Personnel Committee will suggest a list of three Computer Science faculty whom they consider appropriate to evaluate the teaching of the requesting faculty member.
3) The faculty member may then invite one person from the list to visit their course.
4) Visitations for the purpose of summative evaluation shall take place between the fifth and tenth weeks of the semester. Faculty will be notified by the Personnel Committee if retention procedures further limit this time frame. Visitations for the purpose for formative evaluation may take place at any time.
5) Visiting faculty observing for the purpose of summative evaluation will report in writing to the Personnel Committee with copies of the letter going to the chair of the department and the faculty member requesting visitation. If the visitation is for the purpose of formative evaluation, the written report is sent only to the faculty member requesting evaluation.
6) The visitation and written report, whether for summative or formative evaluation, will be followed by a review of the visit with the faculty member being visited. No visitation should be made without prompt, personal feedback.
7) The faculty member being visited is entitled to respond in writing to the written report of the visiting faculty member. This response should be forwarded to the Personnel Committee and to the chair of the department.
8) The attached form should be considered as a basis for the written classroom evaluation and must be forwarded with the written report.
Instructor:
Date:
Class:
Observer:
[S-satisfactory, N-needs improvement, U-unsatisfactory ]
(1) Instructor was prepared for the class.
(2) Instructor had command of the subject matter.
(3) Instructor encouraged and answered students' questions.
(4) Instructor managed the class time well.
OBSERVER'S COMMENTS
INSTRUCTOR'S COMMENTS
Observer's Signature
Instructor's Signature
The performance program will be developed by the chairperson and the faculty member and will be subject to the approval of the division dean. For first year appointees, the performance program will be forwarded to the dean 60 days after the beginning of the initial appointment. The dean will, in turn, notify the department chairperson and the faculty member of his/her decision no later than 90 days following the date of initial appointment. Subsequent amendments and modifications to the performance program will be made by the chairperson and the faculty member by the close of the academic year, and forwarded t the dean for review and approval. The dean’s decision as to the acceptability of such amendments will be made known prior to the beginning of the next academic year.
In addition to the Faculty Data Form and documents which substantiate the faculty member’s contributions in the areas of research and service, departments are expected to document teaching effectiveness as follows:
A mutually agreed upon plan for classroom visitation(s) will be attached to the performance program. The visits may be announced or unannounced, but should be conducted independently by the department chairperson and at least two members of the department personnel committee. (Some departments may need to make adjustments to this requirement because of the size of the department and the number of new faculty. Exceptions should be worked out with the division dean.) It is expected that the faculty member will be given copies of the records of such visits and provided with an opportunity to meet with the department chairperson and members of the personnel committee to discuss their content.
Annually, after evaluation, individuals under review shall meet jointly with the chairperson of the department and the chairperson of the department committee to discuss their strengths and weaknesses as they relate to the criteria in the Policies and the performance contract. A record of such meetings shall be summarized in writing and maintained in the department file pursuant to Section 10 of the Appendix on Term and Continuing Appointment, May 1977.
Mastery of subject matter – as demonstrated by such things as advanced degrees, licenses, honors, awards, and reputation in the subject matter field.
Effectiveness in teaching – as demonstrated by such things as judgment of colleagues, development of teaching materials or new courses and student reaction, as determined from surveys, interviews and classroom observation.
Scholarly ability – as demonstrated by such things as success in developing and carrying out significant research work in the subject matter field, contribution to the arts, publications and reputation among colleagues.
Effectiveness of University service – as demonstrated by such things as College and University public service, committee work, administrative work and work with students or community in addition to formal teacher-student relationships.
Continuing growth – as demonstrated by such things as reading, research or other activities to keep abreast of developments in subject matter fields and being able to handle successfully increased responsibility. (SUNY Board of Trustees, 1983, p. 26-27)
*Modified to meet guidelines for nonsexist language.
1. The PRT Committee will establish deadlines for submission of reappointment letters for Term appointments in the department, based on information gathered from the Dean's Office.
2. The Tenured Subcommittee of the PRT Committee will examine relevant materials about each faculty member up for reappointment in terms of their overall qualifications and contributions to the Department and the College. It is each faculty member's responsibility to keep their own personnel file current.
3. Following a timetable that will allow sufficient leadtime, the Subcommittee will discuss each faculty member individually and vote by secret ballot to recommend reappointment or not. In the case of a tie vote, further discussion will be followed by a second secret ballot vote. If there is a second tie vote, the candidate will receive a "recommend with reservation" recommendation and such reservations will be cited in the letter from the Subcommittee along with the recommendation.
4. The Subcommittee will then seek through discussion to reach a consensus on the overall context and tone of the reappointment letter, to select a Subcommittee member to write a draft letter and to instruct the writer to prepare a draft based on these suggestions. An effort will be made to rotate the writer of such letters for any specific faculty member from year to year.
5. The draft letter will be prepared and presented to the Subcommittee in writing. The final form of the letter and a specific recommendation will be determined by the Subcommittee as a group.
6. After this finalized Subcommittee-approved letter is prepared, the PRT Chair will sign the letter on behalf of the committee.
7. A copy of the letter will be given to the faculty member concerned who can file a response to the letter within 10 business days.
8. The Subcommittee's letter and any response will be forwarded to the Dean's Office of the Division of Arts and Sciences at the end of this 10-day period by the PRT Chair. A copy of these documents will be maintained in the Department files.
1. The PRT Committee will announce its procedures and tenure (continuing appointment) in a timely fashion so as to allow ample opportunity for faculty to submit requests for consideration. A faculty member wishing to be considered for tenure may submit a letter providing justification for tenure to the PRT Committee by the stated deadline. The decision not to submit such a letter is perfectly acceptable.
2. All tenured faculty in the department will examine relevant materials about each faculty member requesting tenure consideration in terms of the criteria established by the Department and the College.
3. Following a timetable that will allow sufficient leadtime, the Chair of the PRT Committee will then convene a meeting of the Tenure Committee of the Department. This Committee consists of all tenured faculty in the Department.
4. At the meeting of the Tenure Committee. each faculty member requesting tenure consideration will be discussed individually. After this discussion a secret ballot vote will be taken to determine if the faculty member under consideration should be recommended for tenure. In the case of tie vote, further discussion will be followed by a second secret ballot vote. If there is a second tie vote, the candidate will receive a "recommend with reservation" recommendation and such reservations will be cited in the letter from the Tenure Committee along with the recommendation.
5. The Tenure Committee will then seek through discussion to reach a consensus on the overall context and tone of the recommendation, to select a committee member to write a draft letter and to instruct the writer to prepare a draft based on these suggestions.
6. The draft letter will be prepared and presented to the Tenure Committee in writing. The final form of the letter and a spec1ftc recommendation will be determined by the Tenure Committee as a group.
7. After this is finalized and the Committee-approved letter is prepared, the PRT chair will sign the letter on behalf of the Tenure Committee, and it will be placed on file for 10 business days.
8. A copy of the letter will be given to the faculty member concerned, who can file a response to the letter within 10 business days.
9. The Tenure Committee's letter and any response will be forwarded to the Dean's Office of the Division of Arts and Sciences at the end of this 10-day period by the PRT Chair. A copy of these documents will be maintained in the Department files.
1. The PRT Committee will announce its procedures and submission deadlines to all CS faculty in a timely fashion so as to allow ample opportunity for faculty to submit requests for consideration. A faculty member wishing to be considered for promotion should submit a one sentence request to the PRT Committee by the stated deadline.
2. When all requests have been received, the PRT Committee members will review requests individually. All materials will also be given to the CS Department Chair. The CS Department Chair will independently review materials, rank candidates, and write supporting letters to be forwarded to the Subdivision.
3. After all requests have been reviewed, the PRT Committee will meet in executive session to forms its recommendations via the following procedures:
An initial pool of candidates to be forwarded will be created via a secret ballot of plus (+), minus (-), or (A) abstention. A simple majority or tie vote will place candidates in the pool. Candidates will be considered alphabetically except that PRT Committee members will be considered last and shall not be present during their own consideration.
All members of the pool will be placed in rank order for forwarding to the Subdivision. This shall be performed by voting, via secret ballot, on a seven point scale (l=lowest, 7=highest) for each candidate. Candidates will be considered alphabetically except that PRT Committee members will be considered last and shall not be present during their own consideration. Final rankings will be based on the average scores received by the candidates. Only the rank order, not the scores, will be forwarded.
The PRT Committee will then seek through discussion to reach a consensus on the overall context and tone of the recommendation, to select a comm1ttee member to write a draft letter and to instruct the writer to prepare a draft based on these suggestions.
The draft letter will be prepared and presented to the PRT Committee in writing. The final form of the letter and a specific recommendation will be determined by the Committee as a group.
After this is finalized, a committee-approved letter is prepared, the PRT Chair will sign the letter on behalf of the Committee (except his/her own letter) and it will be placed on file for 10 business days.
A copy of the letter will be given to the faculty member concerned, who file a response to the letter within 10 business days. The Committee's letter and any written response will be forwarded to the subdivision.
1. The PRT Committee will announce its procedures and submission deadlines to all CS faculty in a timely fashion so as to allow ample opportunity for faculty to submit requests for consideration. A faculty member wishing to be considered for merit should submit a one sentence request to the PRT Committee by the stated deadline.
2. When all requests have been received, the PRT Committee members will review requests individually. All materials will also be given to the CS Department chair. The CS Department chair will independently review materials, rank candidates, and write supporting letters to be forwarded to Subdivision.
3. After all requests have been reviewed, the PRT Committee will meet in executive session to form its recommendations via the following procedures:
An initial pool of candidates to be forwarded will be created via a secret ballot of plus (+), minus (-), or (A) abstention. A simple majority or tie vote will place candidates in the pool. Candidates will be considered alphabetically except that PRT Committee members will be considered last and shall not be present during their own consideration.
All members of the pool will be placed in rank order for forwarding to the Subdivision. This shall be performed by voting, via secret ballot, on a seven point scale (l=lowest, 7=highest) for each candidate. Candidates will be considered alphabetically except that PRT Committee members will be considered last and shall not be present during their own consideration. Final ranking will be based on the average scores received by the candidates. Only the rank orders, not the scores, will be forwarded.
The PRT Committee will then seek through discussion to reach a consensus on the overall context and tone of the recommendation, to select a committee member, to write a draft letter, and to instruct the writer to prepare a draft based on these suggestions.
The draft letter will be prepared and presented to the PRT Committee in writing. The final form of the letter and a specific recommendation will be determined by the Committee as a group.
After this finalized, committee-approved letter is prepared, the PRT Chair will sign the letter on behalf of the Committee (except his/her own letter) and it will be placed on file for 10 business days.
A copy of the letter will be given to the faculty member concerned who can file a response to the letter within 10 business days. The Committee's letter and any written response will be forwarded to the Subdivision.
1) Anonymous responses to the attached questionnaire are to be gathered. These responses will be both the numeric value associated with each item, and any open-ended responses made to any or all items.
2) The results of the questionnaire are to be summarized, and these are to be reported back to the faculty at a special meeting of the department as a whole to consider the evaluation of the chairperson.
3) The results are to be used as a focus for discussion. At the end of the meeting, a vote (along the lines of item 13) will be taken (secret ballot) and will reflect the department's support of the incumbent.
4) A summary of the strengths and weaknesses of the incumbent will be reported to both the incumbent and the Dean, along with the results of the vote in part (3). This summary will be presented to the incumbent at a meeting including the incumbent, the chair of the PRT committee, and any other individuals the department feels should be present (this is to not place the entire burden on the PRT chair's shoulders).
5) Please note that item 13 will not be reported to either the Dean or the incumbent. Only the actual vote taken after all results are discussed and considered at a departmental meeting will be reported. The straw vote is present to serve as an orientation point for departmental discussion.
After this, further action will necessarily be determined by the support or lack of support of the incumbent by the department.
Please rate the current chairperson using a five point scale with "A" indicating a rating of "excellent" and "E" indicating a rating of "poor". Essay responses per item should be placed on the back of this page.
A B C D E 1. The chairperson's effectiveness in working towards the development of the computer science department.
A B C D E 2. The Chairperson's effectiveness in encouraging faculty development within the computer science department.
A B C D E 3. The chairperson's ability to compromise.
A B C D E 4. The chairperson's efforts to develop the undergraduate computer science program.
A B C D E 5. The chairperson's impartiality.
A B C D E 6. The chairperson's honesty.
A B C D E 7. The chairperson's effectiveness as a negotiator outside of the department.
A B C D E 8. The chairperson's effectiveness in representing the department to the administration.
A B C D E 9. The chairperson's effectiveness as an administrator.
A B C D E 10. The chairperson's effectiveness in communicating to the department professional information received from other administrators regarding the functioning of the institution.
A B C D E 11. The chairperson's effectiveness in maintaining flexibility in running the department.
A B C D E 12. The chairperson's organizational skills.
Please feel free to make any additional comments that you feel are significant.
The provost, acting on behalf of the chief administrative officer, shall notify in writing the appropriate division dean and each member of the department of the nature and terms of the incumbent chairperson’s appointment at the beginning of each academic year.
1. During the first 30 days of the final academic year of the chairperson's term, an incumbent chairperson shall inform the appropriate division dean and the department of his or her intent to stand for reappointment. An incumbent chairperson who informs the dean and department that he or she will not be a candidate shall not be reviewed.
2. When an incumbent chairperson agrees to stand for reappointment, review by the department of the incumbent shall be completed by November 1 of the academic year in which the incumbent chairperson's term of office expires. Review here shall be interpreted to mean evaluation against criteria established by the department in consultation with the division dean.
3. After the review of the incumbent is complete and, at the option of the department, the department may evaluate other candidates for the chairpersonship. Evaluation here shall mean evaluation against criteria established by the department in consultation with the division dean. The evaluation shall be completed by December 1.
4. No incumbent chairperson or candidate shall participate in a review of himself or herself.
5. The department shall specify how to review or evaluations are conducted subject to the following: (1) There shall be a committee to gather relevant data for the review or evaluations. These data must be made available to all members of the department. (2) All members of the department must have an opportunity for comment regarding the candidate(s) for the department chairperson after the review or evaluations are completed. The term voting faculty is defined in the Policies of the Board of Trustees, Article X, Section 3.
6. The recommendation(s) of the department, including the review of the incumbent, shall be forwarded no later than December 15 to the dean with a copy to the provost and the incumbent chairperson.
7. The chief administrative officer shall notify in writing the dean, the department and the incumbent chairperson of the chief administrative officer's decision regarding the department's chairpersonship no later than January 15 of the current academic year.
1. Within 30 days after a vacancy exists the provost, acting on behalf of the chief administrative officer, shall notify the dean of the appropriate division and each member of the department.
2. Prior to the search for a chairperson, the voting faculty members of the department, in consultation with the dean, shall recommend to the provost the characteristics of the position to be filled and the procedures to be followed.
3. After the search is complete, the recommendation(s) of the voting faculty members of the department shall be forwarded to the dean with a copy to the provost.
4. If an acceptable candidate has not been found by a date previously agreed upon by the dean and the department, the provost, acting on behalf of the chief administrative officer, may appoint, in consultation with the department, an acting chairperson for a period not to exceed one year.